Worlds Largest Conference
for Black Trans
Liberation
Be A BTAC26
Conference Vendor
We are committed to making this conference possible year after year—and your participation as a vendor helps carry the journey forward. Every contribution, no matter the size, supports a community-centered experience where people can gather, recharge, and connect with businesses and organizations that are invested in freedom, care, and collective growth.
The BTAC25 Scholarship Opportunity Is Now Closed!
Applications will reopen in October for BTAC26
We are thrilled to announce that the
BTAC2026 Conference Partnership and
Vendor Opportunity is now open!
Black Trans Advocacy Coalition invites vendors to journey with us during BTAC26. In the spirit of Rooted Liberation: The Big Easy Journey to Peace Within & Freedom Together, vendor participation offers a unique opportunity to showcase your products or services, build meaningful relationships, and increase visibility with a deeply engaged community.
As trans communities continue to navigate systemic challenges, your presence as a vendor signals visible support and allyship—letting attendees know which businesses and organizations are showing up for the community in real ways. Your participation helps sustain connection, trust, and access. We THANK YOU in advance for being part of this journey and for your contributions.
If you want to learn or impact our Black Trans Community, you need to be at events where we gather and talk about our issues.
Monica Roberts
VENDOR CONNECTION DEADLINE
We’re excited to partner with you and build a meaningful relationship through BTAC26. To be included as a conference vendor, payments must meet the deadlines below:
Advance Payment: March 1
Guarantees vendor table placement
Payment: March 17 (11:59 PM CST)
Vendor Table If Space Is Available
Payment & Invoicing: Payment may be paid by: Credit card, Bank transfer or Check by mail (must be received by the deadline)
FEBRUARY 2nd
Vendor Opportunity Announcement
MARCH 17th
Vendor Payment Received
MARCH 20th 6PM CST
Attend Vendor Informational on zoom.
Finalize Sponsor Registration
APRIL
Add Vendor Information to Conference App
APRIL
Participate in Vendor Connection.
Tuesday-Friday 9am-4m
APRIL-MAY
Submit Conference Vendor Survey
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Black Trans Advocacy Conference
VENDOR OPPORTUNITIES
BE A
VENDOR
Vendor Connection Rates
Vendor/Exhibitor Opportunites
$525 Black Trans Owned Group/Organization/Business
$625 501(c)3 Non-Profit Group/Organization
$925 For-Profit Group/Organization
Vendor Information/Details
he BTAC Annual Conference offers vendors and exhibitors a meaningful opportunity to connect, engage, and build relationships with conference attendees through information tables and interactive exhibits. Our Vendor Connection space is intentionally designed to support outreach, visibility, and authentic engagement with the Black trans community.
With multiple events, meals, and conference breaks throughout the week, attendees naturally flow through the vendor area—creating consistent opportunities to share your work, promote your services, and sell products in a welcoming environment. The vendor space is most active between workshop sessions, before and after meals, and during scheduled breaks.
Many of our vendors return year after year because of the strong connections and real impact they experience at BTAC. If you’re looking to connect with the Black transgender community and get your business or organization noticed, BTAC26 is the place to be.
Vendor tables are available on a first-come, first-served basis.
Hours: Tuesday-Friday 9 AM-4PM.
Daily set-up: Available at 8am. Set-up No later than 9AM. Daily take-down: begins 3:30PM.
- No mid-day set-up.
- No early take downs.
- Vendor Tables removed no later than 4:15PM
Each BTAC26 vendor package includes both on-site and virtual engagement opportunities to help you connect with attendees before, during, and beyond the conference.
On-Site Vendor Package Includes:
One 6′ skirted vendor table
Two (2) chairs
Wastebasket
Basic hotel electricity
Internet connection
Virtual Vendor Benefits Include:
Vendor/exhibitor video, images, and downloadable materials
Chat and virtual meeting access with conference participants
This blended approach allows vendors to build visibility, share resources, and engage with the BTAC community in meaningful and flexible ways
Listing in the online Exhibitor Directory
Listing in the printed program if table is purchased, paid for in full, prior to the printed program deadline of March 15
Opportunity to host giveaway(s) at your table
Opportunity to publish Flyer or 1 page/brochure printed material about company in conference attendee bag
- Vendor Pass provides access to the vendor/exhibitor conference space.
- Each vendor representative must be registered to participate in the conference.
- (2) Complimentary vendor passes are provided.
- Your badge should be worn at all times during the conference.
BTAC will designate a point of contact for vendors
When you arrive to the hotel, please check in at the conference registration desk for information, conference badge and table location help.
The vendor connection will be located in the main lobby.
You will have a place card with your company name printed on it and it will be placed on your assigned table.
World’s Largest Conference
for Black Trans Liberation!
Join us to help make this conference possible!
The BTAC Scholarship Fundraiser provides an opportunity to mobilize community support to make a tax-deductible contribution toward the scholarship fund for hotel stays and registration fees, helping to remove financial barriers to attending the national conference. Individuals and organizations may contribute what they can towards the scholarship fund.
We believe in the power of community!
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